Fraud Alert Service FAQs

Fraud Alert is a free service offered by the Saratoga County Clerk’s Office that helps you protect you and your property from fraud by monitoring the documents being recorded or filed with the Saratoga County Clerk’s Office.

No, this is a free service offered by the Saratoga County Clerk’s Office.

When you sign up for Fraud Alert, the system will automatically email you when a document is recorded or filed with the Saratoga County Clerk’s Office under the name(s) you chose to monitor.

This alert allows you to be informed of any recording or filing activity taking place and to take timely action if you determine the activity is fraudulent.

Fraud Alert tracks all court and property/land documents recorded or filed with the Saratoga County Clerk’s Office. These can include, but are not limited to, deeds, mortgages, judgements, civil actions.

The service can be a useful tool to keep track of the recording of legitimate documents once you finish with a property closing, take out or pay off a mortgage, or for those who wish to monitor vacation homes or an elderly relative’s property.

Fraud Alert is also a helpful identity theft protection tool, as it will notify you if your name appears on any court documents filed in the Saratoga County Clerk’s Office allowing you to make sure your identity is not used by unauthorized individuals.

Signing up is quick and easy. Simply go to https://searchiqs.com/fraudalert/?CC=NYSAR, fill out the form and click submit.

Yes, if a document is recorded or filed with the name you chose to monitor, you will receive an alert. This may be helpful for those wishing to monitor an elderly family member’s property.

No, this service only alerts subscribers of documents being recorded or filed with the Saratoga County Clerk’s Office.

You will receive an email with the date the document was recorded or filed, as well as the document type and an identifying number. To view the referenced document online, you must be signed up with the Saratoga County Clerk’s Online Records Database. Alternatively, you can visit the Saratoga County Clerk’s Office during normal business hours to view the document.

Matched alert name, recording/filing date, document description (type) & identifying number (instrument #, book and page, case # depending on indexing/document type).

The only information you need to provide is your first and last name and your email address. We recommend using your full legal name.

There is nothing that will distinguish one name from another. Therefore, a person with a common name, such as Steve Smith, may receive alerts for documents recorded or filed with the same name. You should view the document you wish to monitor using our Online Records Database to determine if the document is relevant to you or your property.

Yes. If you choose to do this, it is highly recommended that you also enter your name without the middle name and/or suffix so you will get alerts for each name variation.

You can enter up to two names at a time.

Business names should be entered exactly as the business name is spelled. If your business name could have variations in spelling or abbreviations on recorded or filed documents, we highly recommend that you make an additional subscription entry with each variation.

Please note: We do not include punctuation marks when we input information into our system; therefore, to get accurate alerts, we recommend you omit punctuation when inputting your business name in Fraud Alert.

Your name will remain on the list indefinitely or until you unsubscribe.

You can click the “unsubscribe” link on the bottom of any email you receive to cancel your subscription.

If you’d like change your information, you can unsubscribe and then sign up again with the updated information.

 

Property Fraud FAQs

Property fraud, also known as deed fraud or house-stealing, is when someone forges your identity and transfers your property into their name.

The County Clerk’s Office must record or file all documents that meet the requirements outlined in the New York State statutes. When recording deeds, County Clerk Office staff check to see if the format of the deed is proper, the deed is signed, and the signature is notarized. If a document is properly executed and presented with payment, it is the responsibility of the Saratoga County Clerk’s Office to record the document.

Fraud can be committed in a number of ways by recording or filing documents in public records. For example, someone can create a fraudulent document that will deed your home to them and then record that document with the County Clerk’s Office.

If you think you may be a victim of deed fraud, act quickly:

  • Report fraud to the Sheriff’s department immediately.
  • Get a certified copy of the fraudulent document from the County Clerk’s Office.
  • Contact the District Attorney’s office in the county where the property is located and report the crime.
  • You may also want to consult an attorney to confirm your ownership in the property and/or to determine whether you need to take legal action to undo the fraudulent recording.
  • Register for the Fraud Alert program online to get notified anytime a document is recorded related to your property.
  • Check the County Clerk’s records often using the Online Records Database to make sure that there are no deeds or mortgages that you are not aware of recorded on your property.
  • If your property is not occupied, you should check often to make sure it is not occupied illegally.
  • Ask someone you trust to look after your house if you are going to be away for a long period of time.
  • Do not let mail pile up if you are going out of town.
  • Make sure your correct mailing address is on file with the postal service and pertinent government agencies.
  • If you suspect any kind of deed fraud, report it immediately.

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