County Clerk News:

Notice of Sale or Transfer of Residential Property:

An amendment to NYS RPL Section 291 went into effect March 11, 2020 requiring New York State County Clerks to notify the owner(s) of residential real property when a document is recorded affecting said property. The title on the notice is: Notice of Sale or Transfer of Ownership of Your Residential Property. If you have received this notice and would like to know more about this new mandate, please visit our FAQs.

Fraud Alert System:

The Saratoga County Clerk’s office is providing a free online automated service to help Saratoga County property owners and residents track possible fraudulent activity. Sign up with Fraud Alert takes just a few minutes and you will be notified only when the exact name you have provided is listed on a document filed or recorded in the Saratoga County Clerk’s office.

While Fraud Alert will not prevent fraud from happening, it provides an early warning system that will allow you to take appropriate action should fraudulent activity has occurred with documents filed or recorded with the County Clerk’s Office.

To learn more about Fraud Alert, visit our FAQs.

To sign up, visit the Fraud Alert website.


The Saratoga County Clerk’s Office is open for in-person service by APPOINTMENT ONLY. Please call (518) 885-2213 for more information or to make an appointment. Masks must be worn and social distancing protocols must be followed.

Please Note: Passport services are available by appointment only.

We encourage you to conduct business online whenever possible:

  • Sign up to search records online, click “online records application” on the right side menu.
  • For information regarding E-filing or E-recording web based services, visit NYS Courts E-filingSimpliFile or CSC.

The Following Services are also Offered by Mail or Drop Box:

  • Real Estate Transactions
  • Court Filings
  • Attorney Filings

Questions or Concerns about COVID-19?
Please visit the Novel Coronavirus informational websites below:

NYS Department of Health or call the NYS Novel Coronavirus Hotline: 1-888-364-3065
CDC (US Centers for Disease Control & Prevention)

depticon2Department Description

       Welcome to the Office of Saratoga County Clerk. Each year, our office records and files over 85,000 documents, including mortgages, deeds, power of attorney, discharge of mortgages and judgments. We have digitized over 17 million documents, many of which are accessible online. You will also find information on forms, fees, links, and other useful tools on this website. Thank you for the opportunity to serve you and please reach out to our office if you require further assistance.

envelopeiconContact Information

Phone: (518) 885-2213

Fax: (518) 884-4726

Address: 40 McMaster Street, Ballston Spa, NY 12020

Hours: 9:00 am – 4:15 pm for recording papers; 9:00 am – 5:00 pm for researching purposes

*For a complete list of holidays our office will be closed, please see our 2020 Holiday Schedule.

Craig A. Hayner, County Clerk Email

Charles A. Foehser II, Deputy County ClerkEmail

Shauna M. Sutton, Deputy County Clerk Email

County Clerk General InquiriesEmail


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