Below you will find frequently asked questions, with answers, that may be of assistance to you. If you have any further questions please do not hesitate to contact our office.

Yes. We have a number of dedicated staff members that can notarize your documents at no cost during regular business hours. Proper proof of identification is required. Notary renewals for individuals are also processed in our office and may be done by mail or in person.

Divorce records are sealed and only available to the persons named in the case of their attorney of record.

In Office: Must provide ID that contains both photo and signature (e.g. Driver License). The fee is $5.00 for a certified copy up to four pages plus $1.25 per page over four.

By Mail: You may send a letter of request along with your notarized signature, a self-addressed stamped envelope and an in-state check (with phone number) or money order for payment.

The Saratoga County Clerk’s Office maintains many Census Records dating back to 1855. We also possess naturalization records from 1896-1945. These records are available for searching in our office or online. For further research and records availability, contact the County Historian’s Office at (518)884-4749.

Have you recorded your original DD-214 discharge papers at the Saratoga County Clerk’s Office? If not, bring in your driver’s license and your original DD-214 and we will record it at no cost. If already recorded with us, come in our office anytime and we will issue you our F.A.V.O.R. Discount Card, good for a discount on goods and services at over 300 businesses in Saratoga County. Veterans can also get a certified copy of their original DD-214 anytime at no charge.

As a U.S. Passport Agent, we accept passport applications for new applicants and take passport photos ($10.00) for your convenience. For information regarding necessary documents and fees please see our complete Passport Checklist.

Yes. It is important because when you renew here at one of our three convenient DMV locations (Ballston Spa, Clifton Park or Wilton), Saratoga County retains 12.7% of the overall transaction. This revenue helps to support services, jobs and the local economy right here in Saratoga County.

Birth Certificates are kept at the local Town or City Clerk’s Office where the event took place. This information is also available at the NYS Department of Health, Bureau of Vital Statistics in Albany, NY. Go to www.health.ny.gov for more information.

Death Certificates are kept at the Town or City Clerk’s Office where the event took place. This information is also available at the NYS Department of Health, Bureau of Vital Statistics in Albany, NY. Go to www.health.ny.gov for more information.

Marriage Certificates are kept at the Town or City Clerk’s Office where the certificate was obtained. If you are unaware of the municipality in which the license was purchased, you may obtain a copy from the NYS Department of Health, Bureau of Vital Statistics in Albany, NY. Go to www.health.ny.gov for more information.

You may find a Will at the County Clerk’s Office if the person is deceased and real property was involved. For all other concerns regarding Wills and Probate Records contact Saratoga County Surrogate Court, located in Building 3 of the Saratoga County Complex or call (518)451-8830 for more information.

You must publish in one daily and one weekly newspaper (follow the directions provided by New York State). The daily newspapers include the Saratogian, Times Union, Daily Gazette and Post Star. The weekly newspapers include The Express, Community News and Saratoga Today.

Yes. We have the forms available in our office for a fee of $1.00. You can also print them off our website at no charge. The fee to file a DBA or an Amended DBA is $25.00. A certified copy is $5.00. There is no fee to file a DBA Discontinuance.

You may obtain a copy of your deed by coming into our office. The copy cost is $0.50 per page, or you may apply for free access to our online records. To sign up, click here.

The Saratoga County’s Real Property Assessment Database offers Image Mate Online. The website is saratoga.sdgnys.com. You can click on public access to use the site and then type in the name, address or tax ID/SBL. Map information can be found under the Notes tab.

Cash, in-state check or money order. Checks must include address and phone number. We do not accept credit or debit cards at this time.

No. There is not an ATM machine on-site at this time.

8:00AM to 4:15PM for financial transactions; 8:00AM to 5:00PM for searching records.

Our office is located in Building 1 of the Municipal Complex at 40 McMaster Street, Ballston Spa, NY 12020.

Click here to access our Online Records Application. Fill out the application and click on Submit. Upon approval, you will receive an email within 1-2 business days with more information and a link to use the system.

 

E-Filing FAQs

Mandatory e-filing in New York State requires the filing of legal papers by electronic means with the County Clerk or appropriate court.

Mandatory e-filing is expected to begin November 20, 2019.

Please note: Any new cases issued in the Saratoga County Clerk’s Office for filing on or after Wednesday, November 20, 2019 must be e-filed to avoid rejection, unless you or the documents are exempt from e-filing.

All civil actions must be e-filed; there are six exemptions as noted under “What documents are exempt from mandatory e-filing?”.

1. Article 70 (special proceedings/Writ of Habeas Corpus)

2. Election Law

3. Matrimonial

4. All Mental Hygiene

5. Article 78 (against a body or officer)

6. Consumer Credit as defined by CPLR 105(f)

Unrepresented litigants are automatically exempt. Attorneys who lack the knowledge or resources to e-file may file a form with the NYS Unified Court System certifying as such for exemption. All others must e-file.

You can e-file through the New York State Unified Court System website at www.nycourts.gov/efile.

Yes. The New York State Unified Court System offers in person and online training.

Training flyers are available at the Saratoga County Clerk’s Office front counter. Information is also available at www.nycourts.gov/efile.

 

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